Use online collaboration and exchange services
In case you need to send the entire presentation as an attachment to your e-mail message, you may run into troubles if the presentation file is too big.
In general, organizations and companies have custom limits on the size of email that can be sent or received. Also, most users have a precisely set "quote" of space in their email inbox. If they go over it, following email will be bounced back until the assigned file space is freed up.
If you look back at our past issues (Issue #2), you will find plenty of tricks to compress any file, split it, or to anyhow reduce its size.
I would like to remind you here the versatility of an online free service like Yahoogroups, that allows you to upload files in a private Web area (each group has 20 Mb of space available) and to be able to access them from anywhere in the world by anyone who you have elected to be a member of that private Web "group".
You can have a look also at the review of Yahoogroups we posted in MasterView Issue #2).
The good advantage of using Yahoogroups for online collaboration and file sharing, in general, is that you are not overloading your email box with heavy messages, but you can upload a file in the yahoo "Files" area and have your colleagues download it only if and when they need it.
Nevertheless, the limit of this "File" area is 5 Mb per file, for a maximum of 20 Mb. See art. 3 in MasterView #2 in case you are dealing with bigger presentation files.
A new service that you can use, for free, is called "SmartGroups". It is similar in its features to Yahoogroups, and its file size limit is 4 Mb for a maximum of 20 Mb of total space.
The URL of this free service is http://www.smartgroups.com; you only need to register, and it's done. You can start using its services right away.
In case 4/5 Mb are still too small for you, I can suggest you another good service, though is not for free. Its name is WhaleMail, and its URL is http://www.whalemail.com
With yearly fees that vary from $75 to $750, you can purchase from 100 Mb to 1 Gb of space you can use to upload files and send email.
It works like Yahoogroups since you can upload files in a dedicated space in their service, send a notification to the recipients and then have the recipients download the file without file size restrictions. There are also customized corporate accounts that you may want to check.
You can read this article in the original issue of MasterView.
