October 15, 2001

How to remotely show a presentation to colleagues in their office?

Take advantage of "Online Broadcasting"

There's a useful option in PPT 2000 that lets you schedule an online broadcast of your presentation, so that all the colleagues you want to assist to your presentation can view it online just sitting at their desk.

You need to have a local area network (LAN) and a shared drive that all the other computers can access. Most of the companies, though, doesn't matter if small or big size, have it.

To set up and schedule this online broadcast, you need to do the following:

1) Save your presentation as you would normally do

2) Create a new folder on any network drive that is accessible by the other computers (in case you are not sure, ask your network administrator) and name it as you like

3) In PowerPoint, click on "Slide Show..." >> "Online Broadcast" >> "Set Up and Schedule..."

4) In the dialog box you will get, select the first option: 
"Set up and schedule a new broadcast" and click "OK"

5) Click on the second tab, "Broadcast settings" and then click on "Server Options..."

6) Where it says: "Step 1: Specify a shared location", click "Browse"

7) Locate the folder you have previously created, ensure the path to that folder is the correct one, and then click "OK" (leave the step 2, that is optional, with the default settings)

8) Now you can click the button "Schedule Broadcast" at the bottom of the page

PowerPoint will advise you that only a maximum of 15 viewers will be able to assist the show at the same time. Click "OK" and proceed.

At this time your mail program will be automatically opened asking you to select the email address of the colleagues you would like to assist to the presentation.

Select up to 15 people and click "Send".

Each recipient will receive a note with the URL of the location on the server (do you remember the folder you created at the beginning? Right there!) and the time of the scheduled online broadcast.

They only need to click on the hyperlink and they will open up their browser, that will display an introductory page telling them how much time thare's left till the show starts.

As soon as the time comes, the show starts.

This way, they can view your presentation just sitting in front of their computer.
This is a nice solution for busy people!

 

You can read this article in the original issue of MasterView.


posted by Robin Good on Monday, October 15 2001
Saturday, December 1 2007

URL of this article:
http://masterview.ikonosnewmedia.com/2001/10/15/how_to_remotely_show_a.htm


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