"If you do not have PowerPoint 97 or PowerPoint 2000 on your
computer, you must install the PowerPoint viewer to run the presentation(s)
on this CD-ROM:
1. To install the PowerPoint 97 Viewer from this CD-ROM, locate the
file named PPView97.exe.
2. Make certain you close any open Windows-based programs.
3. Double-click the PPView97.exe file on the CD-ROM to start the Setup
program.
4. Follow the instructions on the screen to complete the installation.
When prompted, make certain all programs are closed and restart your
system.
After installing, run the viewer by pointing to Program Files on the
Start menu, and clicking Microsoft PowerPoint Viewer. Browse to the
CD-ROM, open the file <Insert file name here>, and then click the
presentation. Click Show."
Distribution Rights
You may reproduce and distribute an unlimited number of copies of
PowerPoint Viewer 97, provided that each copy is a true and complete copy,
including all copyright and trademark notices, that each copy is
accompanied by a copy of the End User Licensing Agreement, and that no
copy shall be offered for resale.
Compatibility Issues
When you are creating your presentation for distribution, keep in mind
not only the people who will be seeing it, but the capabilities of their
computers and software.
Do they have PowerPoint XP, 2000, 97, or earlier versions of
PowerPoint? If your audience has PowerPoint XP, 2000 or 97, you do not
need to include the viewer. If they have earlier versions, or do not have
PowerPoint at all, include the PowerPoint Viewer 97 installer on your CD.
How to Use Pack and Go to Prepare Your Presentation
1) Open the presentation that you want to pack.
2) On the File menu, click Pack and Go .
3) Follow the instructions in the Pack and Go Wizard.
4) When you are prompted for what drive to copy to, click Select
destination and locate a temporary file location. This is where you pack
your presentation and its associated files. Click Next.
5) Click to select the Include linked files check box. At this point,
you may decide to embed TrueType fonts with your presentation. Click Next.
6) Microsoft recommends that you not include the viewer. Click Next,
and then click Finish.
N.B.: When PowerPoint packs your presentation, it collects all of the
components that are part of the presentation and changes links to point to
the same directory that the presentation is in. This reduces one of the
major issues with moving presentations from one computer to another: lost
files.
How to Unpack a Presentation
a) After you create the Pack and Go file, unpack to the folder from
which you are going to burn the CD.
To do this, follow these steps:
1) In Windows Explorer, go to the location of the packed presentation,
and then double-click Pngsetup.
2) Type the location of the burn folder to which you want to copy the
presentation.
3) After you unpack to this folder, you can use this folder to create
your CD.
N.B.: Microsoft recommends that you test your presentation in an
environment that is similar to a CD. To do this, run the files from a
network server or from a drive with removable-storage media before you
burn your CDs, to make sure everything works as planned.
Limitations
NOTE : Before you prepare a presentation for CD-ROM distribution, you
must first understand the following limitations and procedures.
a) Limitations PowerPoint does not support the creation of self-running
presentations.
b) If you include multimedia with your presentation, PowerPoint does
not support cross-platform or multiple-computer compatibility.
c) If you intend to use PowerPoint Viewer 97, you cannot include macros
or ActiveX controls and components.
d) Microsoft recommends that you embed your picture files instead of
linking to them.
e) If you plan to use the PowerPoint Viewer, it must be installed
manually before you view the presentation. There is no method to automate
this installation.
Relating to the issue of displaying the PowerPoint presentation on
multiple monitors, up to nine monitors can be configured on your PC using
Windows 98 multiple display support. You can then adjust the position,
color depth, and resolution of each of your nine monitors, or move
applications from one monitor to another.
To take advantage of Windows 98 multiple monitor support, you will need
one of two types of display adapters - a PCI (Peripheral Component
Interconnect) or AGP (Accelerated Graphics Port) video card - and the
appropriate driver. Each PCI or AGP card must also be able to run in GUI
mode without using VGA resources. You need to have a display adapter for
your primary monitor and for each additional monitor you install. Many
newer computers have a built-in video card, so check your PC first before purchasing one. The Windows 98 CD-ROM includes many of the drivers that
are required to run these display adapters.
For more information about specific multi-monitor support devices,
refer to Hardware Requirements for Multiple Display Support in Windows 98
at the Microsoft Personal Support Center.
If you have Windows XP you can read more on this topic at:
http://www.microsoft.com/WINDOWSXP/home/
using/howto/personalize/multimonitor.asp
"Expand Your Workspace with Multiple Monitors and Dualview "
I hope this solves your problem.
Please let me know if I can help further on this issue.
With my best regards,
Luigi Canali De Rossi
Editor-in-Chief
MasterView International
You can read this article in the original issue of MasterView.
