MasterView International
by Luigi Canali De Rossi
April 16th, 2003
QUESTION: I have a PowerPoint presentation with pictures that I
want to email some individuals that don't have PowerPoint. I
have tried the Pack and go and that doesn't work once you have
ran pack and go because it saves it as a ppz file. Is there any
way I can email it. Any suggestions would be appreciated. Best
regards, Kathleen H. Stemler
ANSWER: There are a number of ways to solve this issue:
a) You can indeed use the Pack and Go function.
b) You can convert your PPT presentation to Acrobat PDF.
This generally requires having the Adobe Acrobat software or to
use one of the free solutions reported at:
Creating Acrobat PDF files without Acrobat and for free
Creating PDFs without Adobe Acrobat - Part II
c) You can convert your PowerPoint presentation into a Flash file.
You can use Email Presenter for this purpose. Please see:
http://www.presentationpro.com/Products/
EmailPRESENTER.asp
For $25/month or $299/year you can convert as many PowerPoint
presentations to Flash as you want, upload them to an online
secure server and have your customers, clients or contacts
access them online directly from within their emails.
A similar product from the same company, PowerConverter, costs
$299 and works locally on your PC. Please see:
http://www.presentationpro.com/Products/
PowerCONVERTER.asp
Hey, you can try this nice tool out for 10 days at no cost at:
http://www.presentationpro.com/FreeTrial/
PCFreeTrial.asp
d) You can convert your PPT presentation into a Java clip.
An effective, though quite expensive tool to do this is
Impactica for PowerPoint which preserves also audio,
transitions and animation effects.
Please see an example at:
http://www.presentationpro.com/Products/
PowerCONVERTER.asp
This is a fantastic tool but the cost is very steep
(apx USD $890).
e) However, the best, simplest and most cost effective solution
is the following:
1. Save your PowerPoint presentation as Web page/HTML file.
This will create a folder with a set of files plus a
master file outside the folder.
2. ZIP the master file and the folder into one archive.
3. Send the ZIP file to your friend.
4. She can just unzip and double click the master file.
If she has any browser installed on her computer
(PC, Mac, Unix, Linux, etc.), she will see your
PowerPoint presentation in full.
5. Remember to tell your friend to look for the index.htm
file to start your presentation now converted in HTML
(Web) format.
See the PowerPoint presentation example I have prepared for you
and which I have now posted online for anyone to see at:
http://www.masternewmedia.org/webconferencing/intro/
This was a standard PowerPoint presentation converted to HTML
from within PowerPoint. You can click on the various links I
have prepared inside.
Once zipped it can be sent to anyone and viewed just like you
have seen this one mine.
You can read this article in the original issue of MasterView.
