QUESTION: Dear MasterViews,
I have prepared a PowerPoint presentation for an international meeting which will take place abroad but I just realized I cannot participate in it physically.
A colleague of mine will go there and will deliver my presentation in my place. Before giving him my file I would like to:
- Save it in a non-duplicable format
- Save it in a non editable format, so that no one can modify it.
Do you have any suggestion on how to obtain these features?
Thanks
J. M.
ANSWER: Dear J.M.,
thank you for your interesting questions.
Relating to your questions, saving a PowerPoint file in a non-duplicable and non-editable format, you could protect it using two types of password: a password to prevent the opening of your presentation, and a password to prevent the editing of such presentation. To include a password to your presentation, so that people can see your presentation but they cannot modify it, please do as follows:
- Open your presentation
- Click on Tools, Options
- Click on the "Security" tab
- Choose "passord to open" in the first type box
- Type in your password
- Choose "password to modify", in the second type box
- Type in your password and click OK
- Confirm your passwords when prompted
- Save your presentation
This way no one, but your colleague, will be able to copy or edit your presentation.
Obviously the moment you need to give the CD-ROM or disk with the presentation to some technical officer who wants to copy your presentation to the hard disk of the official PC connected to the projector, all this protection vanishes in a second, if you need to share the password with such support staff.
Relating to your question number two, saving a presentation so that no one can modify it, you could also convert it into a PDF document.
Acrobat PDF documents can be fully protected from duplication with DRM licensing and can also be protected from having their contents being copy/pasted, edited and even printed.
More information about how to convert a PowerPoit presentation to PDF.
