MasterView International Creating and Managing Effective PowerPoint Presentations For International Audiences April 15th, 2003 Issue #15 ___________________________________________________________ In this issue:
by IKONOS New Media Executive Editor: Luigi Canali De Rossi Contributing Editor: Igor Raznatovic It is time of great change for all of us here at MasterView. A new face for the MasterView Web site is in place at: http://masterview.ikonosnewmedia.com I have improved with the goal fo providing a more streamlined and easy-to-use interface. Content and articles are now organized into different areas which should allow easier finding of what you may be looking for. More changes and refinements are on the way including the arrival of a news page with the latest information about presentation tools, approaches and valuable resources. In this issue there is a good number of very interesting tools that you can start using right now to improve your presentations. Find also a rich Ask MasterView section with several interesting questions from some of you. You can address any presentation related question to our team and we will reply to you within 48 hours (ask-masterview@egroups.com). In exchange we simply ask you to let us share the newly learned solution with all other MasterView subscribers. A new basic PowerPoint manual is now available for "private label" use and resale. If you want to have an evaluation copy or are interested in buying or reselling it, please drop me a line at: PrivateLabelPPTmanual#ikonosnewmedia.com Have a great show! Luigi Canali De Rossi Editor in Chief MasterView International Luigi.Canali#ikonosnewmedia.com ******************************************** For PowerPoint-related questions write to Ask-MasterView Online Helpdesk at: ask-masterview@egroups.com For personal feedback, requests, comments, products or Web sites to review, please contact directly one of us: Luigi.Canali#ikonosnewmedia.com Igor.Raznatovic#ikonosnewmedia.com Chiara.Monetti#ikonosnewmedia.com ********************************************** --------------------------------------------------------------- 1) New Features Of Upcoming Microsoft PowerPoint 2003 PowerPoint 2003 is already in public beta as part of the Office System 2003 beta. If you are interested in participating in the beta program, please see: http://www.microsoft.com/office/preview/orderbeta.asp You can opt to take part in the beta at this URL: http://www.rdpslides.com/pptfaq/FAQ00431.htm Among key new features to be found in the new release: 1) New Viewer compatible with all animations and transition effects first introduced in PowerPoint 2002. This is the first time Microsoft releases a new Viewer after the one provided with PowerPoint 97. 2) Package-for-CD feature. This facility copies an active presentation together with the new Viewer to a folder that can be copied on any CD-ROM. The mastered CD-ROM is automatically autorun-enabled (the presentation starts automatically when the CD-ROM is inserted into your computer) and can run on any computer without having PowerPoint installed. 3) Windows Media Player integration. This new feature allows you to play any video integrated in your presentation in full screen glory. 4) New slide show navigation features. These include improvements in how a presentation can be navigated and support for Smart Tags. 5) Reference task pane. This new tool allows you to access the Microsoft Office thesaurus while working inside PowerPoint. 6) New visual resources. PowerPoint 2003 comes equipped with new Clip Art and direct integrated access to a new Media Web site that includes a new PowerPoint Template Gallery. To find out more about Microsoft PowerPoint 2003 please see: http://www.microsoft.com/office/preview/system.asp --------------------------------------------------------------- 2) Broadcast Live Presentations From Real Conferences Luca is a succesfull businessman living in Rome. Luca has a communication agency specializing in the design, organization, and delivery of medium to large conferences for important companies and international organizations. Luca's staff selects beautiful locations, as classical Italian villas and castles, in which to arrange memorable companies' yearly conferences or special holidays celebrations. Some other organizations contact Luca's agency to have him find a suitable convention center and to have him provide all of the logistics connected to the event. Among the many services Luca provides to his prestigious customers, most revolve around hostess services, printing and distribution of materials, documentation, preparing and distributing transcripts of the event speeches and presentations, selecting gifts and incentives. Me and Luca have been friends for quite some time as we both enjoy daydreaming of a different world in which he can survive while teaching windsurf and I can keep on sharing the new things I learn from a sunny, relaxed sea-kissed resort. So, in one of our recent face-to-face chats I engaged him on an idea that had been buzzing in my mind for a while. How valuable would it be for his clients to actually broadcast their event to a distant audience made up of those who cannot or do not want to travel to the conference location? Would the extra reach provide an added opportunity for exposure and prestige to the conference sponsors and organizers as well as an opportunity to expand the business into new realms? Could the online venue actually enrich the physical event by providing outside interventions from distant experts, far-away colleagues and offices and even from the public at large? Could he not propose the organizers to offer access to the event also to an online audience thereby providing extra opportunities for sponsorship, exposure, ticket sales, and more? Luca's eyes were already showing green dollar bills rolling like cards on a slot machine. He said without hesitation:" Can this be really done? I thought this would cost and arm and a leg and you would need out of this world technology to do any of this live! Are you sure you are not running too fast with your ideas?" he asked me with a worried face. I said: "Luca, you can do all of this and more today, without owning Microsoft and without needing a million dollar budget to make it real. Your customers are not going to believe your prices when you tell them how little it going to cost to extend these events to an online audience!" "Really?", he said, "Tell me more, please, don't leave me dreaming like this. If it is possible, I want to do it now!". "OK" I said. "You can truly start testing and trying out a number of real-time conferencing tools that will allow you to: a) Broadcast live any part of the conference presentations or speeches. b) Provide a recording of the same for later access by those who could not attend it live. c) Broadcast live presentation materials including slides, documents and any other presentation material. d) Allow distant participants to interact with the presenters by posing questions via voice or text chat e) Facilitate the distribution of files and documents to live participants while saving on time and printing/duplication costs f) Allow attendees to send in materials, proposals, files and documents for review. This may include surveys, tests or event filled out forms for applications. g) Create the opportunity for press engagement by having remote journalists invited to interview event panellists. h) Optionally deliver video feeds of the presenter to attendees. i) Poll audience for feedback and evaluation of new products or ideas. …I could have gone on for at least 20 more points. Luca stopped me and said: "Robin, I honestly didn't know that all this was possible, and I am fully interested and avid of finding out more so that I can leverage these fantastic new technologies to make my service more competitive and unique. I am sure, not many others have thought of this yet. But please, tell me the bad news Robin. How much do I need to spend to broadcast a real conference to 500 or more active participants?" "Luca, chill out! The best part of my story is yet to come! Not only will this cost you less than 1/100th of what it would cost you to add those real participants to a live physical event, but it will cost you such a small amount of money you will not believe it. Let me give you one example: VoiceCafe OfficeMaster can be rented out for unlimited meetings in a month for up to 250 people for USD $ 2,350 (setup fee $ 312.50). The same tool is available for up to 500 people for $ 3,750 (setup fee $ 625)! By the way the OfficeMaster provides: · Voice conferencing · Polling · Co-surfing · Application and document sharing · Video feeds (slow video) · Text chat · File Transfer . Full Session recording Do you think that will be enough? Luca could not believe what he was hearing. We set an appointment for the next day to activate immediately two different real-time conferencing rooms where he could start practicing with his staff the potential extra uses for this new tool. He is now online moderating the international forum of the World Pharmaceutical Association, that after having briefly met in Monte Carlo has spun off an extremely successful forum on new approaches to epidemic and bio-terrorist threats which has triggered the interest of thousands of participants. Useless to say his clients are very excited and Luca is as happy as anyone could be. Do you need the same things that Luca has just found? You too, like Luca, can get today a lot more than you are ready to bargain for. A whole new breed of cost-effective live conferencing tools for individuals and small companies are available for immediate use. You don't need WebEx, Centra or Placeware to do the things that Luca is now doing. To find out everything about the best conferencing technologies to broadcast live presentations from real conferences please give a look to: Robin Good's Official Guide to SOHO Web Conferencing and Live Presentation Tools. http://www.masternewmedia.org/reports/webconferencing/ Get the Free Evaluation report and find out more about it. --------------------------------------------------------------- 3) How To Select Perfectly Matching Color Combinations One of the most difficult tasks for visual communicators is being able to select harmoniously matching color combinations. Though we all feel that we have an innate capability to select colors appropriately, we have sadly realized how untrue this is in reality and how incredibly difficult it is to make good color matches without having any design background or preparation. To console us comes the notion that perfect color combinations are the results of perfect mathematical equations. Exact and precise differences in light tone, color and saturation create pleasing and harmonious combinations, just like the ones created by the great master artists. Apply this knowledge to develop an interactive learning and visualization tool and you can start identifying perfect color matches and combinations in no time at all. Happily somebody has already done this work for you and you can now enjoy the thrill of interactive visual color matching by using some unique Flash-based tools. Here are four gems to facilitate selecting perfect color combinations: a) Andrew Mundi - Web Color Theory b) Sessions.edu - Color Calculator c) Color-Wheel-Pro d) Colorimpact ................................................................ a) Andrew Mundi - Web Color Theory http://www.mundidesign.com/ Free Andrew Mundi's Web Color Theory is an effective color matching and selection tool targeted mostly at Webmasters and non- designers working with colors. It has three different operating modes. The first mode allows to pick and select colors from a Web-safe palette. For each one hexadecimal and RGB codes are provided. The second mode provides three color matching boxes allowing you to experiment with two or thee-color combinations. The third mode provides a sample Web page on which you can drag and drop individual colors on each of its content components (title, background, navigation, text, etc.). Recommended. ................................................................ b) Sessions.edu - Color Calculator http://www.sessions.edu/ilu/ Free Not easy to get to but incredibly valuable and beautifully designed, this interactive Color Calculator allows you to find perfect color combinations in a snap. An effective color wheel provides you with access to the full color spectrum and it provides several mathematical models to find perfect color complements. Sample combinations are interactively displayed and RGB, CMYK and Hexadecimal codes for each color are available for exporting to other tools. A great and easy-to-use tool that makes finding perfect color matches as easy as possible. It might be much more difficult for you to decide which one of the infinite possible combinations you prefer. The only weakness in this tool is its inability to allow the direct input of a pre-selected color by way of specific RGB/CMYK/Hex codes. If you have already a precise color you want to start with, you have a hard time working with this tool. To access the color calculator go to: http://www.sessions.edu/ilu/ and click on the elephant displayed on the top left area of the page. Highly recommended. ................................................................ c) Color-Wheel-Pro http://www.color-wheel-pro.com/ Free to try Designed by Nicole Ross out of pure personal need, Color Wheel Pro is an application that enables you to interactively create various types of colour schemes and preview them on real-world examples like corporate identities, web sites and logos. The preview provided is real-time: when adjusting the color scheme, you can see your changes on the available samples immediately. The approach utilized is the same one used by Sessions.edu Color Calculator. An interactive color wheel provides access to perfect mathematical color combinations. You can then select to save and "preview" different color "presets" applied to the several sample designs offered. Color Wheel Pro includes all the classic color schemes: Monochromatic, Analogous, Complementary, Split Complementary, Triadic, and Tetradic. It is also possible to create custom, or so-called "freeform" color schemes. No, it is not possible to load your own designs and see the color combinations applied to them. Even though that would be a fantastic thing to do, the technicalities of it make it almost an impossible proposition. Among the best things you will find inside this tool, is a well written help file containing a lot of useful information about color and its characteristics. By itself, this makes the price of purchasing Color Wheel Pro worthwhile. One area where Color Wheel Pro needs some serious improvement is its ability to allow the user to easily view and export color codes and to input them through numeric values if needed. This is a very useful and easy-to-use tool. You can easily try it out by downloading a free 30-day evaluation at: http://www.color-wheel-pro.com/downloads/color-wheel-pro.exe (1.7 MB) Color Wheel Pro costs USD $ 39.95 Recommended. ................................................................ d) ColorImpact http://www.tigercolor.com/ Free to try Here is the Rools-Royce of color matching tools. ColorImpact is the best professional tool available today for creating harmonious color schemes. ColorImpact offers in one tool all of the best features you can get from all the other color matching tools available today. It is intuitive, reliable, performing and fully featured. With its highly visual user interface, ColorImpact brings effective color theory into action at the click of your mouse. ColorImpact is targeted at professional multimedia and Web designers, but it can be easily mastered also by novices and beginners. Many color formulas are already built-in and include triads, complements and analogous colors. You can even design your own custom color formulas to explore advanced or alternative color combinations. Color schemes can be exported as Photoshop palettes, as CSS files or simply copied to the clipboard and pasted into your favorite design application. ColorImpact offers many advanced features which will make the joy of any computer-based designer. These include: a) The quality and variety of interactive test patterns made available b) The "variation" palette feature allowing you to explore variations of the current color palette. See how your color scheme would look if you make the colors lighter, brighter, darker, more saturated, less saturated, warmer or cooler. c) The undo feature which goes back 100 steps. d) A Color Formula Designer facility allowing you to create custom color combinations. e) An integrated color picker allowing precise sampling of color references from images, Web pages or other documents. The program includes many features for quick access from Photoshop, Dreamweaver, Fireworks, FrontPage and other applications. Colorimpact costs USD $ 44.95. A Feature tour is accessible at: http://www.tigercolor.com/Features1.htm You can download a 14-day free trial at: http://www.tigercolor.com/Download.htm Must have. Editor's comment: What developers like Color-Wheel-Pro Nicole Ross could do, is to design a tool that allows the user to design a simple layout with pre-packaged but modifiable components and then to try out color combinations on this. At the next level of sophistication, the design support tool could "scan" your prototype document and create a dummy layout page that reflects the generic components you have used and their sizes and positions. A big title in the top center, two bars of colors at the bottom, three columns of text and a figure in the middle, etc. Once the dummy layout is prepared, testing and trying out new color combinations would become quite a fascinating task. ---------------------------------------------------------------- 4) Publish Audio-Enabled PowerPoint Presentations Online With Full Animations and Transitions Impatica for PowerPoint http://www.impatica.com Software Tool FREE Evaluation Version A great tool for presenters that need to publish their presentations online while keeping transitions and animations intact, is Impatica for PowerPoint. This is an absolutely impressive tool, for its ease of use, performance and reliability. It does a difficult job and it does this oustandingly well. For academic institutions or for any organization wanting to provide effective delivery of online tutorials, narrated presentations or courses, Impatica for PowerPoint may provide an extremely valuable tool allowing effective online access to previously hard to publish PowerPoint presentations containing visual effects and audio. This unique software solution allows you to convert your PowerPoint presentation, including your audio narration into a format that can be posted online and made accessible to all Web browsers. To see an example of Impatica for PowerPoint in action please access: http://www.swan.ac.uk/lis/blackboard/Staff/impatica/ impactica-demo.html Impatica can be a very powerful tool for those who wish to share PowerPoint presentations over the web. See a product presentation available at: http://www.impatica.com/imp4ppt/ You can request a free evaluation of Impatica for PowerPoint at: http://www.impatica.com/evaluation/request-imp4ppt.html As impressive and effective as its price tag. ---------------------------------------------------------------- 5) Three Great Tools To Complement Your Powerpoint Work PowerTools http://www.corpimaging.com/PowerTools/index.htm PowerPoint Add-ins PowerTools are productivity Add-ins for PowerPoint 2000 and XP, created by Keith Tromer. These tools bring PowerPoints™ deeply imbedded options out to the forefront and enhance their power. The Add-ins are designed to speed the creation process in PowerPoint™ by adding functionality left out by Microsoft and reducing the number of clicks and dialogue boxes needed for often used functions. 1. Edit Edit tools simplify and accelerate the creation and and modification of PowerPoint slides. Edit allows you to: a) Set Black & White modes for your entire presenation at once. "There is always a problem printing an attractive, colorful presentation to a B&W printer. The text or an object on a background is too dark or there is some other conflicting grayscale problem. You could fix each object on every page manually Or use this tool to set the Black and White mode for individual object types. You can set the B&W Mode also according to content type (e.g.: Backgrounds, Text Boxes, Autoshapes, Charts, Pictures, etc.)" (Source: http://www.corpimaging.com/PowerTools/pt-edit.htm) b) Set multiple objects to the exact same size and position (even on different slides). With this feature tools you can create and design a text box in one slide and then apply the size and position and all other attributes to any other object in any open presentation. This tool not only picks up the size and position of an object, but also the font, object color, and paragraph attributes. c) Re-apply animation settings. "I'm sure you have created, at one time or another, a complex object made up of several smaller objects, animated it, and made it ready for the show. Only later on you find you have to edit it. When you ungrouped it, your animation settings disappear. Start over? No, before you ungroup the object use the Animation Pickup button to pickup the exact settings and then after you edit the object select it and click the Animation Paste button to apply it back to the object. Another use for this tool is when you have created a nice animation that you want to apply to several other objects throughout the presentation. Instead of going through all the menu's, dialogue boxes, drop-down lists, and tab windows just select the object, click the Animation Pickup button, select the new object and click the Animation Paste button and your done." (Source: http://www.corpimaging.com/PowerTools/pt-edit.htm) d) Change animation settings with one click. "Why open the Animation Settings dialogue box when you could just click a button to set the Start Animation settings." (Source: http://www.corpimaging.com/PowerTools/pt-edit.htm) e) Set pictures to full screen with one click. How many times have you imported a picture as a background only to have it appear either too big for your edit window or too small to fill it? This feature resolves this issue by making the imported image fill the background in just one simple click. Detailed descriptions and screenshots are available at: http://www.corpimaging.com/PowerTools/pt-Edit.htm Full price: USD $ 49.95 Download a free copy at: http://www.corpimaging.com/PowerTools/downld_edit.htm 2. Import/Export This PowerPoint add-in allows you to import pictures to multiple slides at once. It also provides the following capabilities: a) Set the background to a Picture with ONE click instead of the usual TEN clicks (format | background | fill effects | picture .... etc ... ). b) Export any selection of slides to images at any resolution. You can export slides as a GIF, JPG, PNG, BMP, WMF, or TIF. c) Create new slides with pictures inserted as backgrounds in three optional places. d) Make background fills on selected slides, or all slides. e) Import multiple pictures. Whereas usually you have to import pictures one by one, this tool allows you to select and import several files in a folder at once. Detailed descriptions and screenshots are available at: http://www.corpimaging.com/PowerTools/pt-im-ex.htm Full price: USD $ 49.95 Download a free copy at: http://www.corpimaging.com/PowerTools/downld_IE.htm 3. Effects Library Effects Library is a PowerPoint 2002 add-in that allows you to save and re-apply with one click your custom PowerPoint animations. Apply saved effects to PowerPoint objets with one click. Comes with 38 pre-programmed effects. Detailed descriptions and screenshots are available at: http://www.corpimaging.com/PowerTools/pt-FXLib.htm Full price: USD $ 149.95 Download a free copy at: http://www.corpimaging.com/PowerTools/downld_FXLib.htm --------------------------------------------------------------- 6) Do you want to deliver live presentations on the Internet? Do you want to talk live, and with crystal clear voice, to your far-away friends and collagues connected to the Internet? Are you looking for ways to interact with your customers and students online? Do you want to find out which are the real, cost-effective alternatives to WebEx, Centra, Placeware? "Robin Good's Official Guide to SOHO Web Conferencing and Live Presentation Tools" reveals the pros and cons of 18 of the best Web conferencing tools and helps you to identify the most cost-effective tool for your specific purposes. Robin Good's Official Guide to SOHO Web Conferencing and Live Presentation Tools provides individuals, small companies, teams, non-profit groups and organizations with up-to-date insider information on cost-effective, affordable tools to conduct online meetings, live presentations, and distance training classes. The report includes detailed reviews of 18 Web conferencing and live presentation tools that have been extensively tested during a six-month research period. 15 of these 18 reviews are dedicated to SOHO systems, cost-effective and affordable solutions for Small Office – Home Office use. Researched, written and prepared over a course of 6 months, this report brings into focus a new emerging market niche, populated by professionals and small companies wanting to communicate, train and collaborate online without having to incur the expenses and headaches of enterprise Web conferencing systems like WebEx, Placeware or Centra. Report Fact Sheet: * 15+3 Reviews of Conferencing Tools * 14 Feature Comparison Tables * 2003 International Vendor Directory * 500+ pages * 650+ color screenshots * 400+ links to Web pages Cost: * Individual review USD $ 12.95 * Two reviews USD $ 19.95 * Three reviews USD $ 25.95 * Full Guide price is USD $ 99 Full guide buyers also get the following three additional bonuses at no extra-cost: * 5 distribution licenses * one Robin Good's PowerPoint XP Manual * one personal one-on-one online consulting session Robin Good's Official Guide to Web Conferencing and Live Presentations Tools can be purchased online at: http://www.masternewmedia.org/reports/webconferencing/ A FREE Evaluation Report is accessible at: http://www.masternewmedia.org/reports/webconferencing/ evaluation.htm -------------------------------------------------------------- Freely available to the public is also Robin Good's Access Kit to FREE Conferencing Try-Outs providing immediate access to over 174 days of free Web conferencing with the same tools tested in the Official Guide. The FREE Access Kit can be downloaded immediately at: http://www.masternewmedia.org/reports/webconferencing/trial.htm --------------------------------------------------------------- _____________________________________ ASK-MASTERVIEW: Solutions To Your PowerPoint Problems **** --------------------------------------------------------------- 7) How to link two presentations one looping and the other not? Ian Buckley asked the following question: QUESTION: I have two presentations. One is an introductory presentation that I need to run in a loop as people arrive at my event. The other one is my real presentation (117 slides) and I need to run through it till the end. Once I reach the end I need to easily link back to the first looping presentation. How do I do this? ANSWER: Dear Ian, this is what Igor Raznatovic suggests: a) link each and every slide in the first (revolving, looping) presentation to the first slide of the second one. You can do this quite easily and invisibly by creating a slide-wide unfilled rectangle which you can set to be hyperlinked to the other presentation (use Action Settings or Hyperlink function). b) just link the last slide of the "linear" presentation to the revolving one, so when you reach the end and everybody is about to leave you can just click and restart the first one. --------------------------------------------------------------- 8) Can't Access PowerPoint ClipArt On Windows XP Susan Shea asked: QUESTION: I teach computer classes at a library and have recently introduced a power point class. We have laptops with win xp and office xp. I installed power point 2000 on these computers in a folder .../programs/power point 2000. I can't access all of the clip art even though I installed all of it(custom install). I hate office xp plus I have office 2000 on my computer at home and I often work on power point lessons at home and save on a disk to work on at the library. Can you give me any ideas why this is happening? Thank you Igor Raznatovic from IKONOS New Media replied: ANSWER: This seems to me a problem that comes with the recent change of the way the ClipArt is organized in Office applications. ClipArt Gallery program has, indeed, now changed to ClipArt Organizer. Having two of these in the system probably creates the described problems. You should try reinstalling the program through Custom install, but without ClipArt Gallery (leave it to be accessed from the CD). At this point create a folder somewhere on the disk (perhaps c:\program files\PowerPoint 2000\clipart) and copy the clipart folder from the cd to that folder. Now, start PowerPoint and open ClipArt Gallery and IMPORT the clipart files from the folder on the c: drive. --------------------------------------------------------------- 9) How To Send A PowerPoint Presentation To People Who Do Not Have PowerPoint Installed QUESTION: I have a Powerpoint presentation with pictures that I want to email some individuals that don’t have Powerpoint. I have tried the Pack and go and that doesn’t work once you have ran pack and go because it saves it as a ppz file. Is there any way I can email it. Any suggestions would be appreciated. Best regards, Kathleen H. Stemler ANSWER: There are a number of ways to solve this issue: a) You can indeed use the Pack and Go function. b) You can convert your PPT presentation to Acrobat PDF. This generally requires having the Adobe Acrobat software or to use one of the free solutions reported at: Creating Acrobat PDF files without Acrobat and for free Creating PDFs without Adobe Acrobat - Part II c) You can convert your PowerPoint presentation into a Flash file. You can use Email Presenter for this purpose. Please see: http://www.presentationpro.com/Products/EmailPRESENTER.asp For $25/month or $299/year you can convert as many PowerPoint presentations to Flash as you want, upload them to an online secure server and have your customers, clients or contacts access them online directly from within their emails. A similar product from the same company, PowerConverter, costs $299 and works locally on your PC. Please see: http://www.presentationpro.com/Products/PowerCONVERTER.asp Hey, you can try this nice tool out for 10 days at no cost at: http://www.presentationpro.com/FreeTrial/PCFreeTrial.asp d) You can convert your PPT presentation into a Java clip. An effective, though quite expensive tool to do this is Impactica for PowerPoint which preserves also audio, transitions and animation effects. Please see an example at: http://www.presentationpro.com/Products/PowerCONVERTER.asp This is a fantastic tool but the cost is very steep (apx USD $890). e) However, the best, simplest and most cost effective solution is the following: 1. Save your PowerPoint presentation as Web page/HTML file. This will create a folder with a set of files plus a master file outside the folder. 2. ZIP the master file and the folder into one archive. 3. Send the ZIP file to your friend. 4. She can just unzip and double click the master file. If she has any browser installed on her computer (PC, Mac, Unix, Linux, etc.), she will see your PowerPoint presentation in full. 5. Remember to tell your friend to look for the index.htm file to start your presentation now converted in HTML (Web) format. See the PowerPoint presentation example I have prepared for you and which I have now posted online for anyone to see at: http://www.masternewmedia.org/webconferencing/intro/ This was a standard PowerPoint presentation converted to HTML from within PowerPoint. You can click on the various links I have prepared inside. Once zipped it can be sent to anyone and viewed just like you have seen this one mine. --------------------------------------------------------------- 10) How To Create A Blank PowerPoint Presentation Template Or How To Turn Off Any Template Applied To A Presentation QUESTION: I have a presentation in which I want to simply turn off the template and have nothing. Is this possible? What I mean is: shouldn't there be a template called BLANK or EMPTY that gives you back your presentation WITHOUT any template applied to it? ANSWER: I am glad you have asked. So many people get bogged down by this problem, that it is very useful to explain how to go about this issue. Once a template has been applied to a PowerPoint presentation, there is indeed no easy way to "undress" the presentation. One can only change the template but one cannot say "no template". To get out of this fastidious loop, do the following: a) Create a blank presentation with a blank slide. b) Use the command File -> Save as... to save the presentation as a PowerPoint template inside the very folder where all other PowerPoint templates are (should be: (C:\programs\Microsoft Office\Templates\Presentation Design). c) Name the file BLANK. Now, this new template will be available among all other PowerPoint templates, and it will work as expected. Once called up it will "undress" any PowerPoint presentation off the template it is using. --------------------------------------------------------------- 11) How To Invisibly Link PowerPoint Slides And Presentations Giorgio La Noce from Venice, Italy submitted this: QUESTION: I want to link selected slides in a PowerPoint presentation to a shorter presentation containing some references. My need is one of creating a way to easily branch off to these other slides, as well as to easily come back to the main presentation. How do I do this? ANSWER: There are several ways to do this. a) The simplest way to do this is to use the "Hidden Slide" feature available when you are in Slide Sorter mode. After the slides that need to be linked to the "optional" reference content, add the slide with the extra content, but after having selected it, "hide" it by selecting the appropriate button in the toolbar. When you are running your presentation the "hidden" slides are not shown unless you press the "H" key while you are on a slide that precedes a hidden slide. So, when you need to call up the "extra" slide, you press "H". After having used it the presentation will resume back to the next following slide. b) A more sophisticated approach to this is the one of using invisible links on the pages that need have a link to optional content. What to do? 1. Create a rectangle as large as the whole slide. 2. Make the rectangle unfilled (no color inside) and delete the border (set line color to "no line"). 3. While the rectangle is still selected go to the Slide Show menu and select Hyperlink. 4. Now select the PowerPoint presentation file to be linked to. (You have the option of specifying to which slide to link inside the new presentation.) Done. Now while you are delivering this presentation you can simply click anywhere on those slides equipped by the invisible rectangle and easily jump to the other presentation set. To come back to the original presentation you can adopt the same technique. On selected slides apply invisible rectangles that allow you to link back to your original presentation (and even to the specific slide you want). ****** Submit Your PowerPoint Questions To Us! ****** Submit your PowerPoint related questions to IKONOS New Media PowerPoint experts Luigi Canali De Rossi, Igor Raznatovic and Chiara Monetti Get a free answer in your Inbox within 48 hours! e-mail your questions to: ask-masterview@yahoogroups.com ********************************************************* ______________________________________________________________ In the last 2 issues you have looked at: Issue 14 - March 2003 1) How To Find Out The Size Of A PowerPoint Presentation 2) How To Quickly Reduce The Size Of A PowerPoint Presentation That Contains Many Uncompressed Images 3) How To Achieve A Seamless Transition Between Two Different PowerPoint Slide Shows 4) How To Create A New Master Slide And Apply It To Your Existing PowerPoint Presentation 5) SOHO Live Presentation and Web Conferencing Technology: Voxwire Global Meeting Rooms 6) How To Prepare Students For E-Learning Courses 7) Blended Learning Models in Practice Blended Learning Models Ask Masterview: Answers To Your Questions 8) How to Add Security To PowerPoint Presentations Published/Posted On The Web 9) Erratic Pointer In PowerPoint Presentations 10) How To Save A PowerPoint Presentation For Publishing On Your Intranet 11) How To Avoid A Black Border Around PowerPoint Presentations And How To Display PPT Presentations In Full-Screen Mode in Internet Explorer 12) Robin Good's Official Guide to: SOHO Web Conferencing and Live Presentation Tools Issue 13 - September 2002 1) Advanced Options In PowerPoint 2) AutoCorrect 3) Black And White Preview: What Is It For? 4) Handout Master, Notes Pages And Handout... 5) Header And Footer 6) What Is Saved In A Template? 7) Talk Live And Deliver Online Presentations On The Web 8) Choosing The Right Portable Projector For Your Needs --------------------------------------------------------------- Send your presentation questions to: ask-masterview@yahoogroups.com --------------------------------------------------------------- MasterView International is a free monthly newsletter focusing on designing and managing effective PowerPoint presentations for international audiences. It is directed to communicators, managers, trainers, presenters and lecturers. It provides selected solutions, how-to techniques and resources on effective presentation-making, information design, presentation technology, and delivery approaches. MasterView is an also an open discussion forum for many of you having specific questions about making presentations. These can be addressed to: ask-masterview@yahoogroups.com We specialize in empowering international organizations, grow and prosper online through the effective use of new media and ICT (Information & Communication Technologies). Founded in 1988, IKONOS New Media is an electronic publishing and distance learning company serving education, research and development organizations. Sincerely, Luigi Canali De Rossi Executive Editor Information Designer and Presentation Specialist IKONOS New Media Rome | Washington Luigi.Canali#ikonosnewmedia.com _______________________________________________________________ To read MasterView past issues, go to http://masterview.IKONOSnewmedia.com _______________________________________________________________ * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Feedback Direct feedback: Luigi:Canali#ikonosnewmedia.com IKONOS New Media Via P. Giannone 10 00195 Rome, Italy ............................................................... MasterView Editorial Staff Luigi Canali De Rossi - Editor-in-Chief luigi.canali#ikonosnewmedia.com Igor Raznatovic - Contributing Editor Igor.Raznatovic#ikonosnewmedia.com Mihai Alexandru Bocsaru - MasterView Webmaster mihai.bocsaru#ikonosnewmedia.com Nicole Neuberger - Online Editor nicole.neuberger#ikonosnewmedia.com ............................................................... Present circulation: 1363 subscribers Subscription Information: To subscribe to request your free copy, simply go to the following URL: http://masterview.IKONOSnewmedia.com, type your email in the box and click the "Subscribe" button ............................................................... (c) 2001-2003, IKONOS New Media - All rigths reserved If you like MasterView please support also: Robin Good's and his monthly newsletter MasterMind Explorer available at: http://www.masternewmedia.org/ _______________________________________________________________ MasterMind Explorer is a free, 40-page plus monthly report to support you, the individual, in communicating and learning more effectively through new media technologies. Robin Good's mission is to help people like you to successfully leverage new communication technologies without succumbing to them. Be the first to find out the alternative routes, tools and technologies that can help you collaborate, share and better communicate with new technologies. Read and subscribe to MasterMind Explorer - for communicators http://www.masternewmedia.org/
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