MasterView International

Creating and Managing Effective PowerPoint
Presentations for International Audiences
______________________________________________________________

MasterView International by IKONOS New Media

January 15th, 2002    Issue #8

Executive Editor: Simone Luchini
Editor-in-Chief:  Luigi Canali De Rossi
_______________________________________________________________

This issue's theme:

*DESIGN AND READABILITY*
Problems:

1)    

What are "Serif" and "Sans-serif" fonts?

2)

Why should I use the shadow effect in my text?

3)

How can I customize bullets?

4)

How can I replace or modify fonts?

5)

How can I improve readability?

6)

What colors should I use?

Solutions:

1)    

Learn what differences there are between these two classes
of typefaces

2)

See how to properly use the shadow effect to
improve readability

3)

Discover how to take control of the bullet symbols

4)

Step-by-step guide on how to change fonts in a presentation

5)

Tips to improve text readability and effectiveness

6)

The effective use of colors in presentations

==============================================================

Welcome back, dear MasterView readers and Happy New Year.

I have a pocket full of gold, silver, and copper coins: the new 
Euro! How do you get along with it? Do you already miss your 
old currency? By the way, speaking of Euro, let me share with 
you a useful shortcut: if you want to insert the Euro symbol in 
a Windows 98/ME edition, the keyboard combination is 
Ctrl+Alt+5.
 
Let me share with you some of what is happening
behind "MasterView".
Three very good things have happened:

1) The newsletter has almost reached 1,000 subscribers;

2) A few web sites have started linking back to MasterView 
(http://www.powerpointanswers.com/, 
http://www.rdpslides.com/pptfaq/FAQ00210.htm, 
http://www.ellenfinkelstein.com/favorite_links.html, 
http://www.cemca.org/newsletter/sep2001/sep2001.htm#07);

3) MasterView has reached the first positions when searching 
through Google for "Presentations for International Audiences".

I am glad of this slow but continuous growth of popularity and 
success, and I wanted to thank you all for your support. I 
would really appreciate to hear from you for critiques, 
questions, feedback and ideas. MasterView has been going out 
for 8 months only, and it seems to have a good future already.


Simone Luchini
MasterView Executive Editor



==============================================================

1) *What are "Serif" and "Sans-serif" fonts?*

==============================================================

Fonts are specific variations (like italic, bold, Roman) of one
major typeface. Times is a typeface. Arial is a typeface. Arial
bold is a font.

For example, the typeface family Helvetica includes more than 
30 different fonts among which we can list Helvetica, Helvetica 
Condensed, Helvetica Compressed, Helvetica Extended, Helvetica 
Black, Helvetica Light and many others plus all the fonts 
derived from the declination of each of these into the plain 
(Roman), italic (oblique), bold, and bold italic styles.

Technically speaking, each one of the above is a different 
font. In the every day use and normal language we have come to 
accept the word "font" also as a substitute of the
word "typeface".

Fonts can be subdivided in two general visual categories:
"Serif" and "Sans-serif".

Serif fonts have curls, small appendixes at the end of each 
letter. From the online dictionary of Merriam-Webster's "any of 
the short lines stemming from and at an angle to the upper and 
lower ends of the strokes of a letter". These appendixes have 
the purpose of helping the reader's eye connect all the 
sequence of letters.

Serif fonts are mostly used in newspapers and books when text 
is small and tight.

Serif fonts include: Times, Palatino, Garamond, Century 
Schoolbook, Book Antiqua, and all other fonts characterized by 
tiny appendixes at the end of their forms.

Sans-serif fonts (from the French word "sans" that means 
without) are all those fonts which have letters with straight 
lines and no curls or appendixes. Their letterform is neat, 
defined, clean. They are mostly used for titles, captions, 
callouts, and in general any time there is not too much text 
and readability is an issue. Sans-serif fonts are definitely 
more readable than Serif fonts.

Sans-serif fonts include: Arial, Helvetica, Futura, Tahoma, 
Avant-Garde, Univers, Century Gothic, Verdana, and all other 
fonts characterized by clean letterforms.

When you are about to choose the fonts for your presentation, 
always remember the distinction between Serif and Sans-serif. 
Prefer Sans-serif fonts for titles and text boxes, and any time 
your presentation needs to be readable from far.

As a general tip that you will find useful, when you are about 
to choose a font style, always remember that not all the fonts 
can be properly displayed on different operating systems (e.g. 
Windows, Macintosh or Unix), different printers (e.g. ink-jet 
or laser printer), different browsers (Internet Explorer or 
Netscape Navigator).

Let's make it easier to understand: if I have installed on my 
laptop some "cool" fonts, let's say from Corel or Adobe, I see 
them displayed in the drop-down list, and they are listed 
with all my other default fonts.

If I create a presentation using that "cool" font, and then I 
run the show on a different machine or try to print it from a 
standard printer, I may not be able to see the font I had 
chosen. The operating system or the printer itself will replace 
my "cool" but unknown font with a standard one.

If you want to avoid this, just choose your fonts picking them 
from the following "universal" font list: Arial, Verdana, 
Tahoma for the Sans-serif family, Times New Roman, Garamond, 
Century Schoolbook for the Serif fonts. And please have a look 
also at the article about "bullet" styles, since this last tip 
is valid also for the bullets.



==============================================================

2) *Why should I use the shadow effect in my text?*

==============================================================

Why the shadow effect for your text? 

The purpose of the shadow is to increase the contrast of 
characters around their edges with the purpose of increasing 
readability and visual impact from distance.

Text shadows can be used both to improve usability as well as 
for content design reasons such as to create more emphasis for 
a certain text or title.

In some cases, when the contrast between the font color and the 
background color is not enough by itself to ensure readability, 
one can add a shadow effect on the text, as to sharpen the 
edges, and create a better contrast between text and 
background.

Text shadows should be used only to create such contrast where 
the shadow color is darker than the background.

Do not use text shadows that are lighter in color than the text 
they support.
Visual results generated by such solutions look invariably 
unprofessional.
The same holds true for text shadows that are lighter than the 
background color.


A simple way of getting a shadow effect to your text is to 
select the text you want to apply the shadow to and click on 
the big "S" (for "shadow) in the "Formatting" toolbar, just 
besides "B" for bold, "I" for italic and "U" for underlined.

Unfortunately, in this way you will obtain only a default light
shadow: its color may be gray and its effect mediocre at best.

If instead you access the "graphic" shadow feature in 
PowerPoint, you can completely customize the shadow, changing 
its color and moving its orientation.

Let's see how to do it:

a) Select the text you want to apply the shadow effect to

b) On the Drawing Toolbar, click on the second last icon, 
   "Shadow"

c) Select the last option "Shadow Settings..."

d) You will obtain a small floating window with some icons:

- The first one from the left is "Shadow On/Off". This icon 
  turns on or off the shadow effect

- The second block of 4 icons are to "nudge" shadow up, down, 
  left or right. These are useful options since you can
  customize the visible portion of your shadow: you can decide
  how much shadow you will display and in what direction it
  will appear.

- The last icon, the "Shadow Color", is a drop down list that 
  will let you chose exactly the color you need for your
  shadow. You even have the possibility to apply a
  semitransparent shadow to your text.

By using these tools you will be able to apply any type of 
shadow to your text. What is more important, you will be able 
to change the shadow color according to the background and text 
color you have chosen.

Just make a few attempts and see the result full screen. The 
purpose is to gain in readability, not in fanciness. As long as 
you use sober colors and try to focus on readability, your 
results will be great.



==============================================================

3) *How can I customize bullets?*

==============================================================

Have you ever wanted to select presentation bullets that would 
fit with your taste, the topic of the presentation, the 
audience, and so on?

Have you ever wondered how and where to find more appropriate 
icons for your presentation bullets?

Microsoft PowerPoint also assigns, by default, different bullet 
styles for the different levels of indentation:

For the first level of bullets, you find a normal black dot. 
For the second level, the sub-bullets, you get a dash (hyphen). 
The third level of indentation, the sub-sub-bullets, has again 
the same black dot as the first level, but smaller in size. The 
fourth level, even if I am pretty sure you are not likely to 
use it really often, has again the dash (hyphen).

These are the standard symbols used by default any time you 
choose to have a bulleted list.

If you want to customize the bullets, and you want to do it for 
all the slides and not only for one slide, do the following:

Go to "View" >> "Master" >> "Slide Master".

What you can do here is customize the single bullets:

Move the mouse pointer on top of the bulleted area, and click 
just in front of the line whose bullet you want to modify: 
first bulleted line for the first level of bullets, second 
bulleted line for the second level and so on.

Once the cursor is blinking in the right line, go to "Format":

For PowerPoint 2000, select "Bullets and Numbering...". You 
will obtain a dialog box with different options:

a) You can choose whether you want numbers, letters or symbols.

b) You can set the size of the bullets in relation to the size 
   of the text

c) You can change the color of the bullets.

d) But most of all, by clicking on "Character..." you have the 
option to change the type of bullet. You have different font 
families that you can browse to search for the right bullet for 
your presentation.

For PowerPoint 97 you should click on "Format" >> "Bullets..." 
and then directly choose the font style, the symbol to use, the 
size of the bullets and the color of it.

I would suggest you to choose among these fonts:

Symbol
Webdings
Windings
Monotype Sorts
ZapfDingbats.

You will find plenty of different icons and symbols that will 
replace your default bullets. The additional advantage, 
choosing one of the above fonts, is great compatibility:

According to our article #1, you should keep in mind that not 
all the characters available to you in PowerPoint will be 
properly displayed in a different operating system, printer or 
browser. But any of the symbols chosen from the above list is 
universal, standard, and can be found also on different 
computers.

You will avoid any bad surprise of having another computer 
replacing automatically any unknown symbol with a default 
bullet, usually a simple black dot, sometimes an empty
white rectangle.



==============================================================

4) *How can I replace or modify fonts?*

==============================================================

Let's see what's the fastest way of dealing with font issues.

In case you have a short presentation (2-3 slides) and you want 
to replace some of the fonts used, you can just do it manually,
by replacing the fonts slide by slide.
This method doesn't work when you are dealing with a 10 or 20 
or even more-slide presentation.

There has to be a simpler way.

One way is to make use of the Slide Master: whenever you want 
to modify a font style used in all the slides of your 
presentation, replace that font on the Slide Master.

To do so, go to "View" >> "Master" >> "Slide Master".

Now that you have displayed the Slide Master, click on the box 
whose text style you want to modify (titles? bulleted lists?) 
and assign a different font style choosing it from the drop 
down list.

Doing this, will modify all the slides of the presentation, 
ensuring consistency of the overall design and saving you time.

Another way of modifying the font style is by clicking on 
"Format" >> "Replace Fonts".

In the first line, "Replace what" you have a dropdown list with 
as many entries as the font styles you have been using inside 
your presentation. Select here the one you want to modify. Then
on the "Replace with" dropdown list just select the new font
that should replace the old one. As soon as you click "OK", all
the slides in your presentation will reflect these new changes.
In a few clicks you will have changed all the fonts.

This is a good method because it lets you modify the font 
styles selectively, and you can modify just one or all the 
different styles in use in your presentation.

In case you want to play around with the letter cases, you can 
use another option you find under the "Format" menu: "Change 
case".
From this dialog box you can change in one shot the case of 
words, phrases or entire slides or presentations.
Just select first the text whose case style you want to modify. 
Then click on "Format" >> "Change Case" and select the one that 
better fits your needs.
This method is not different at all from the same option you 
have in Microsoft Word.

You can use this option also if you are formatting the styles 
from the "slide master".

And my friend Luigi suggests also that you can use a great
keyboard shortcut for this: Shift+F3.



==============================================================

5) *How can I improve readability?*

==============================================================

- How much data can fit on a slide? 

- How many table rows, columns, organigram boxes, and words per 
  line are acceptable? 

- How many relevant elements can a slide have?


The amount of information that can be packed on a slide is 
limited by the requirements for readability and easy 
comprehension.  

A presentation which is difficult to read will not only loose 
in audience comprehension but will also increase the chances 
that the audience will be distracted and annoyed.

Testing all slides on a projector and standing back at the same 
distance that the audience will be is essential not only for 
correcting font size and styles, but also to see how the 
colors used are effected when projected. 

Remember not to take the monitor as an example of how the 
presentation will finally look. If worse comes to worse, 
squeeze your eyes and stand back about ½ a meter from the 
monitor to have a close idea of what your most distant viewers 
will see.


Below are some key points to remember:

- Font sizes should be at least ½ cm for every two meters 
  distance the audience is viewing from.

- Line spacing should be at least 1 to 1½ times the height of 
  the font used.

- The width of the projected image should be at least 1/6 of 
  the distance between the screen and the last person at the
  back of the room.

- The height of the projected image should be a little higher 
  than that of the audience so to remain visible should the
  room become crowded or if people are standing.


Titles & Text:			
Max title lines:          2		
Max bulleted items:       5-6		
Max words per lines:      6-8			
Max reference elements:   2-3	

Spreadsheets:
Max rows:                 7
Max columns:              7

Organigrams:	
Max elements:             14-18 cells
			
Tables:			
Max rows:                 7		
Max columns:              7	

Overall Relevant Items:
Max number:               7



==============================================================

6) *The effective use of colors in presentations*

==============================================================


By Luigi Canali De Rossi


Approaching presentation design with sound color principles and 
assumptions can set the right foundations to deliver an 
effective presentation independently of topic, setting and 
audience.

The effective use of color in presentations is based on three 
key principles: 

1) Restraint - Limit the use of color

2) Legibility - Select colors on the basis of their capability 
   to render content more legible
   
3) Consistency - Repeat the use of the same colors



1) Restraint 

From my personal experience and research less is always more 
where color is concerned. 

Effectiveness and success come from using consistently a 
limited set of highly suitable colors. 

Color should never be used to make up for unqualified or 
unsatisfactory design.

Color should not be used to decorate, but instead to 
purposefully highlight, emphasize or separate information. 

Unless you can separate important information from unimportant 
parts of your message, you will be unable to use color with 
restraint. 

Restraint implies understanding your message before you work 
with color. It is generally a good idea to design your document 
first in black and white or in shades of gray, and only then to 
substitute colors with extreme care and attention. 



2) Legibility issues 

Legibility, based on foreground and background contrast, is 
vital to the effective use of color in presentations. When 
viewing a colored object in a visual space, the color of that 
object, in your brain, is determined by the relationship of 
that color with the surrounding colors. Objects may appear to 
wash out or change size if placed against different colors. For 
these reasons, the right choice of background and foreground 
colors is important in assuring good legibility. 

You can ensure adequate contrast by making sure there is 
sufficient difference in color between the text and the 
background it is set against. 

There are additional ways you can enhance text legibility. When 
setting text in color, you can make it easier to read by using 
the following techniques:

a) Increase the size of type set in color. 

b) Even a one-point difference in type size might be enough to 
   make type set in color appear more crisp and legible.

c) Increase text weight.

d) Use a bolder or heavier typeface. 

e) Choose a sans serif font  (Arial, Helvetica, Verdana, 
   Century Gothic, Impact, Futura, etc.)

f) The same tips also apply when printing text against colored 
   backgrounds, i.e. increase the type size, increase the text 
   weight or consider using a sans serif typeface.



3) Consistency 

Consistency involves utilizing the selected set of colors over 
and over again.

Continuous variation of color leads to inconsistent designs 
which are characterized by an unprofessional look, crowded 
displays and a feeling of "patched up" work.

By utilizing the same basic set of colors over and over again, 
the communication will convey aspect, tone and feel for the 
overall "institutional" or "thematic" image that you wish to 
carry forward.

Color identity is generally developed in-house or within your 
department through the preparation of a so-called Identity 
Style Manual. This document sets and defines through visual 
examples and references the limited set of official color 
combinations allowed by the "look" of your organization.

As this style manual is published and shared with other 
publishers, designers, and editors within your organizations 
and as more communication officers are forced to follow its 
guidelines, the more your organization or department can create 
and effective and consistent institutional identity. 

Utilizing color to build institutional or thematic color 
identity is a worthy effort. Consistency of color and presence 
of a color identity leads viewers to perceive the content 
presented as more credible, reliable, and as coming from a 
trusted source.


Color and emotions

Most people have very strong emotional reactions to color.
By implication, a presentation that makes extensive use of any 
given color-scheme is going to draw extreme reactions from its 
viewers. Unless polarizing your audience is part of your 
overall presentation design plan, it's probably best to avoid 
heavy use of color in most "professional" presentations. 
Moderate, neutral colors may be "boring," but a provocative use 
of colors in slides attracts and captures only those viewers 
who have individual or learned cultural preferences or 
predisposition for those specific hues. From warm background 
colors to heavy use of highly over saturated hues, too many 
presentations sacrifice readability in the name of drawing 
attention and "visual impact." Genuinely effective use of color 
is a magical mixture of both art and science. 


Color blinded viewers using reds and greens

About 6% to 10% of any viewing audience experiences some degree 
of "color perception" problem or color blindness. The most 
common is red-green deficiency, which can arise from a 
deficiency of either the red or the green photo pigments. These 
people have difficulty distinguishing any color that is 
dependent upon the red:green ratio. You can also generally 
assume that they will see less contrast between colors than you 
will. 

Color-blindness comes in a wide variety of shapes, sizes, and 
severities. Most often, color blindness takes the form of an 
inability to distinguish various shades of reds and greens. In 
other, more extreme cases, most greens and almost all reds can 
appear to the viewer as shades of gray. Reference: 
"Physiological Principles for the Effective Use of Color", G. 
Murch, IEEE CG&A, pp. 49-54, Nov., 1984. 
http://www.siggraph.org/education/materials/HyperGraph/color/co
loreff.htm

By carefully designing your presentation with great care and 
awareness in the use of reds and greens you are allowing even 
color-blind or chromatically handicapped viewers to appreciate 
and enjoy to greater level your presentation work. 


Color use in slide layout 

My first advice is to utilize color to visually organize your 
slides. 
A colored bar can help in setting aside the title area from the 
rest, while another colored section can support reference info 
or callouts. The more color is used "functionally", that is, to 
draw or support viewer scanning and comprehension of the 
information in a faster and more effective way.

Secondly, I would strongly recommend to increase the use of 
white or "empty" space. Such space is as important as the space 
filled with information or visuals. It guides the eye, it helps 
the overall layout not to be overburdening for the viewer, it 
calms down too crowded displays, and gives generally a feel of 
professional, elegant and quality work. I would certainly 
declare that liberal use of white space becomes a necessity, 
for both reader comfort and effective comprehension.

Thirdly, if you lighten your light colors and darken your dark 
colors, you will increase the visual accessibility of your 
design and the overall contrast and readability of your key 
content.


Background colors

The choice of background colors is probably the most critical 
one in the color design process of a presentation. The color 
selected inevitably affects the gamut of colors that can be 
used for titles and text, and the type of illustrations and 
photographs that can be used most effectively.

The background color choice sets the mood and "tone" of the 
whole presentation.

Muted, neutral, pastel like, Siena colors work well in 
presentation backgrounds. These include sand-like shades, light 
greens and browns, and some light blue shades. Light colors 
such as these support high readability, the use of black for 
titles and text, but have a tendency to "lighten" the 
seriousness and tone of the content presented.

A rarely selected color that can be very effective for 
background use is gray. Neutral gray (50% black) is a very 
effective background choice and lends many options in the 
selection of titles and text color as well as in the selection 
of visuals and photos. 

In particular the darkest and lightest shades of gray work 
particularly well in presentations.

There are also some colored grays as I would call them, or 
colors that work well across a larger spectrum of situations 
and which allow the use of either dark or light text on them. 
The cross point between blue and green as well as the one 
between yellow and red offer for example an interesting 
alternative to background colors typically seen around 
conference rooms.

White is a neutral color in background use and can be safely 
applied to many situations.

Black works extremely well in backgrounds and can work 
extraordinarily well with settings in which the presentation 
room is in true darkness. 



Colors in text and titles

Titles should be set in most cases in white or black depending 
on the type of background chosen. 

An effective alternative to black and white use is applying 
dark tones of black in place of black and very light grays in 
place of white. This solution can lead to more restful displays 
and a somewhat more pleasing contrast ratio. Viewers will 
perceive the dark and very light grays to be effective blacks 
and whites.

Blends and color gradations inside titles should be rigorously 
avoided. 

Avoid colors that handicapped users may not see properly such 
as red and green.

Use color in keywords for emphasis. 

Avoid light colors for text as light blue, light yellow, light 
green unless you need to obtain a playful, children or health-
cosmetic related feel.

Don't use color on thin typefaces - it makes them hard to read 

Don't use an intense colored background with small type - this 
also decreases legibility



Selecting appropriate and most effective color combinations

1) A good reference visual that you can utilize to select 
appropriate color combinations is the one that you can find at: 
http://www.lighthouse.org/color_contrast.htm

Choose dark colors with hues from the bottom half of the hue 
circle against light colors from the top half of the circle. 
Avoid contrasting light colors from the bottom half against 
dark colors from the top half.

2) Another great tool you can use to try out color combinations 
in a snap is Andrew Mundi's Web Color Theory. While this tool 
has been designed for Web designers, it is still really helpful 
for many presenters, as it allows to simply try out color 
combinations through a simple but very effective interface as 
well as trying out colors on a dummy page layout to see how 
background and text would interact and more. 
http://www.mundidesign.com/webct/webct.html

Once you go and try this free online tool make sure you access 
and try out the three small interface icons you will find at 
the bottom right of the working panel (the label next to them 
reads: "Change and reset the color studies"). 



Measuring color effectiveness

Two very effective methods I have personally adopted to test 
and verify the effectiveness and readability of my presentation 
designs are also the methods I demonstrate in my Information 
Design courses and workshops:

a) Look at your slides in black and white. If the layout and 
basic color scheme works well and it is highly readable under 
this working conditions, then you are probably using an 
effective color layout and you should feel confident that it 
will work in many situations and for many users. PowerPoint 
offers a specific function to visualize the presentation in 
black and white. On the main PowerPoint toolbar simply access 
the button labeled "Grayscale Preview" on the top right side 
just before the zoom box. Alternatively, access the "View" menu 
and select "Black and white".

b) Sit down in front of your monitor and stand back about half 
a meter (or about 1.5 feet) and squint your eyes as much as 
possible while maintaining a minimum of view. Check your design 
and legibility in this way and see how well it stands 
especially on legibility and overall color contrast issues. If 
it works well under these conditions then you can be sure that 
it will work very well under normal conditions.


Final recommendation

My final recommendations to communication officers and other
presenters is: If you're a business or institutional presenter
who has not had any color or design training background, you
should restrain yourself from extensive and creative use of
colors. From there, grow and extend your use of colors by
following the basic principles outlined here. Though this
suggestion may be hard to take at first, I advise you to give
it a good consideration and allow yourself to develop on a
gradual basis.



Luigi Canali De Rossi
MasterView Editor-in-Chief


--------------------------------------------------------------
Send your presentation questions in:
ask-masterview#yahoogroups.com
--------------------------------------------------------------

MasterView is a free monthly newsletter focusing on designing
and managing effective PowerPoint presentations for
international audiences. Directed to communicators, managers,
trainers, presenters and lecturers, it provides selected
solutions, how-to techniques and resources on effective
presentation-making.


MasterView is an open discussion forum for many of you having
specific questions about making presentations. These can be
addressed to: ask-masterview#yahoogroups.com.
I and everybody at IKONOS New Media will be happy to provide
you with best advice, tools and resources.

Who am I?

I am the Executive Editor of this electronic publication, my
name is Simone Luchini and I am a presentation specialist and
trainer for IKONOS New Media (http://www.ikonosnewmedia.com)

We specialize in empowering international organizations, grow
and prosper online through the effective use of new media and
ICT (Information & Communication Technologies).

Founded in 1988, IKONOS New Media is an electronic publishing
and distance learning company serving education, research and
development organizations.

If you would like to know something more about me, come and
check out my page at:
http://www.ikonosnewmedia.com/people/simone.htm


Sincerely,

Simone Luchini - Executive Editor
Presentation Specialist, Trainer


IKONOS New Media
Rome | Washington
(Simone.Luchini#ikonosnewmedia.com)





_______________________________________________________________
In the last 5 issues we have looked at:


 Issue 3 - Aug 2001
 "IMPROVING THE LOOK OF YOUR PRESENTATION"
      1) Step-by-step guide to modify standard templates
         and more
      2) Tips and suggestions on how to customize Clip Art
         in unique ways
      3) What you need to know to be able to use images as
         backgrounds. How to apply a background image captured
         from a Web site
      4) A review of the best Web sites where you can
         download free additional templates
      5) 12 fundamental design commandments to create
         professionally-looking presentations
      http://masterview.ikonosnewmedia.com/masterview3.htm


 Issue 4 - Sep 2001
 "RUNNING YOUR PRESENTATION LIKE A PRO"
      1) Learn how to run your presentation unattended by
         recording all of your slide show settings and timing
      2) Find out the secret advanced keyboard commands that
         allow you to do near-magical tasks while running
         your show
      3) Discover the PowerPoint "hidden slide" functionality
         which can help you take out your magic slide, just
         when you need it
      4) Master how you can link any Web page, Word document
         or other application file to any slide in your
         presentation
      5) Learn how to link presentations that have different
         layouts (vertical and horizontal), by doing what the
         professionals do
      6) Discover the experts' approach to open and close
         presentations in a memorable way. Learn from films
         and theatre how this has been culturally developed
         and why therefore some visual solutions are better
         than others
      http://masterview.ikonosnewmedia.com/masterview4.htm
   
   
 Issue 5 - Oct 2001
 "SHARING YOUR PRESENTATION WITH COLLEAGUES
 FOR REVIEW AND FEEDBACK"
      1) Learn how to use the PowerPoint Reviewing toolbar
         See how you can use Microsoft Word to track your
         changes in the PowerPoint Outline
         Become familiar with saving your files using
         progressive numbering
      2) Take advantage of "Online Broadcasting"
      3) Learn all of the different print options available for
         producing handouts and print materials
      4) Discover what saving a presentation as a .pps file
         (PowerPoint Show) can do for you
         Learn how to set the presentation file properties
         as "Read-only"
         Save individual slides as .gif or .jpg files and re-
         assemble a new presentation
         Save the presentation as a Web page (HTML)
      5) See how you can send a slide in the body of an email
         without sending the entire presentation
      6) Take advantage of Yahoogroups and other online
         collaboration and exchange services
      http://masterview.ikonosnewmedia.com/masterview5.htm
     
     
 Issue 6 - Nov 2001
 "WHAT IS INFORMATION DESIGNER - Part I"
      1) Learn what Information Design really is and why it is
         useful when creating charts and diagrams
      2) Learn five basic principles that can help you design
         more effective and readable tables
      3) Understand the meaning and purpose of the most common
         chart types
      4) Use the "Custom animation" feature to enhance the
         visual aspect of how you will display your charts
      5) Learn the effectiveness and appropriateness of 2-D and
         3-D charts
      6) Discover the "Paste Special" option to keep your
         statistical charts linked to their original data
      http://masterview.ikonosnewmedia.com/masterview6.htm


 Issue 7 - Dec 2001
 "WHAT IS INFORMATION DESIGNER - Part II"
      1) Learn one of the basic principles of
         Information Design
      2) See how to integrate legends into your
         statistical graphs
      3) Discover how to move, format and position 3-D graphs
      4) Learn how to save a custom chart template and reuse it
      5) Step-by-step guide on how to add images to charts
      6) Tips on the TAB key and chart color scheme
      http://masterview.ikonosnewmedia.com/masterview7.htm

 

______________________________________________________________

To read MasterView past issues, go to
http://masterview.ikonosnewmedia.com
______________________________________________________________




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Feedback

Direct feedback: simone.luchini#ikonosnewmedia.com

IKONOS New Media
Via P. Giannone 10 - 00195 Rome, Italy

..............................................................

MasterView Editorial Staff

Luigi Canali De Rossi - Editor-in-Chief
luigi.canali#ikonosnewmedia.com

Simone Luchini - Executive Editor
simone.luchini#ikonosnewmedia.com

Mihai Alexandru Bocsaru - MasterView Webmaster
mihai.bocsaru#ikonosnewmedia.com

Jamie Kim - Online Editor
jamie.kim#ikonosnewmedia.com

..............................................................

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(c) 2001, Simone Luchini IKONOS New Media
http://www.ikonosnewmedia.com







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