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Best resources, ideas and tools for creating, managing and delivering effective PowerPoint presentations MasterView Issue#5Sharing your presentation with colleagues for review and feedbackMasterView Creating and Managing Effective PowerPoint MasterView International by IKONOS New Media October 15th, 2001 Issue #5 Executive Editor: Simone Luchini
1. Make comments and revisions in PowerPoint 2. Run your presentation on your Intranet 3. Create useful print review handouts 4. Make it difficult for other to copy your show 5. Email just a slide for review and not the whole presentation 6. Tips for sendind big size presentations through standard email ........................................................
"Sharing your presentation with colleagues for review and
feedback"
1) How can I keep track of the changes I make in PowerPoint? 2) How can I show my presentation to my colleagues without asking them to leave their office? 3) How can I print handouts useful for review by others? 5) Can I email just a slide for review and not the whole presentation? *Solutions* 1-A) Learn how to use the PowerPoint Reviewing toolbar 1-B) See how you can use Microsoft Word to track your changes in the PowerPoint Outline 1-C) Become familiar with saving your files using progressive numbering 2) Take advantage of "Online Broadcasting" 3) Learn all of the different print options available for producing handouts and print materials 4-A) Discover what saving a presentation as a .pps file (PowerPoint Show) can do for you 4-B) Learn how to set the presentation file properties as "Read-only" 4-C) Save individual slides as .gif or .jpg files and re-assemble a new presentation 4-D) Save the presentation as a Web page (HTML) 5) See how you can send a slide in the body of an email without sending the entire presentation 6) Take advantage of Yahoogroups and other online collaboration and exchange services =============================== Welcome back again, my dear readers of MasterView. We're back to business with a new, interesting issue, that has been customized and tailored according to some typical problems and questions that I usually receive from the participants to my courses. Many people don't work alone, on their own, but in team with a lot of
colleagues with whom they usually share and discuss their presentations.
Not only they review and rehearse their jobs with colleagues, but most of
the times they also work together on the same presentation. In this issue you will see what features you can take advantage of to share your presentation files with friends and colleagues, in order to have their advice and feedback. You will discover first the built-in reviewing capabilities of PowerPoint, which, while not on a pair with the ones found in Microsoft Word, can still provide great help. Nonetheless, if you prefer to use Word to do your reviewing workflow, I will tell you what to do to export a PowerPoint presentation into a .doc document. After this topic, the focus will be on a cool feature for networked computers (like most of you have in your working environment). With PowerPoint, is possible to run your show on your colleagues' computers without requiring them to leave their office. This is a handy way of having their feedback while saving their time and effort. Another way of sharing a presentation for feedback is to utilize paper printouts. And since most of you have also the need, for different reasons, to print entire presentations, handouts, outlines or speakers note, I will also tell you some tricks about presentation printing. What else may you need to know when you deliver your presentation file to someone else? Are you concerned at all about plagiarism or about others taking your good work as a template for theirs? Well, the article will tell you all you have to know and all you can do in PowerPoint to be sure that your presentation file will be protected from smart cloners. Finally, I provide you with some unique pointers to useful online sharing and collaboration services which may further help you in this direction. I hope you will soon put these instructions in practice, and positively surprise your colleagues with the proof of heavily acquired know-how and skills. Moreover, I will be collecting some specific data regarding the use,
the application and the preferences you may have. I will provide you with some questions and some answers. Just click on
the answer you prefer. If you are using Microsoft Outlook a new email
window will automatically open with the Destination and Subject fields
already filled in for you. Only need to click "Send" and I get
your answer. With different email programs, this option may not work, so
in that case I kindly ask you to send me an email where you manually type
the answers in the body of the message.
a) PowerPoint 4 b) PowerPoint 97/98 c) PowerPoint 2000 d) PowerPoint 2002/XP
Question 2: a) Windows b) Macintosh
Question 3: a) Corel Presentation b) Real Presentation c) Other (please specify)
Question 4: a) Microsoft Outlook b) Microsoft Outlook Express c) Netscape Mail d) Eudora e) Lotus Notes f) Pegasus g) Other (please specify) Thanks for your time, and let's now start with this issue's topic!
=============================== *INFORMATION DESIGN FOR PRESENTATIONS* - Part I 1) What is Information Design 2) How to create effective tables 3) Chart types - How to select appropriate chart types 4) How to animate a chart 5) Is it better to use 2D or 3D statistical graphs? 6) How to keep data in statistics always updated
*INFORMATION DESIGN FOR PRESENTATIONS* - Part II (December Issue) 1) Information Design data-ink ratio 2) How to integrate legends into your statistical graphs 3) How to move and position 3D graphs 4) How to save a custom chart template 5) Adding images to charts 6) Smallest Effective Difference
Issue 1 - Jun 2001
To read MasterView past issues, go to
MasterView is a free monthly newsletter focusing on designing and managing effective PowerPoint presentations for international audiences. Directed to communicators, managers, trainers, presenters and lecturers, it provides selected solutions, how-to techniques and resources on effective presentation-making.
Who am I? I am the Executive Editor of this electronic publication, my name is Simone Luchini and I am a presentation specialist and trainer for IKONOS New Media (http://www.ikonosnewmedia.com) We specialize in empowering international organizations, grow and prosper online through the effective use of new media and ICT (Information & Communication Technologies). Founded in 1988, IKONOS New Media is an electronic publishing and distance learning company serving education, research and development organizations. If you would like to know something more about me, come and check out
my page at: Sincerely, Simone Luchini - Executive Editor IKONOS New Media * * * * * * * * * * * * * * * * * * * * Feedback Direct feedback: simone.luchini#ikonosnewmedia.com IKONOS New Media ........................................................ MasterView Editorial Staff Luigi Canali De Rossi - Editor-in-Chief Simone Luchini - Executive Editor Antonella Pastore - Online Editor Mihai Alexandru Bocsaru - MasterView Webmaster ........................................................ Subscription Information To subscribe to request your free copy, simply go to the following URL: ........................................................ (c) 2001, Simone Luchini IKONOS New Media MasterMind Explorer - for communicators
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