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Best resources, ideas and tools for creating, managing and delivering effective PowerPoint presentations
researched, tested and reported by Luigi Canali De Rossi
MasterView Issue#7
Information Design for Presentations - Part II
MasterView International
Creating and Managing Effective PowerPoint
Presentations for International Audiences
___________________________________
MasterView International by IKONOS New Media
December 15th, 2001 Issue #7
Executive Editor: Simone Luchini
Editor-in-Chief: Luigi Canali De Rossi
___________________________________
In this issue:
1. What is the data-ink ratio?
2. How can I improve chart readability?
3. How can I customize my 3-D charts?
4. How can I save the format of a chart?
5. Is it possible to add images to a chart?
6. Additional tips
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This issue's theme:
*Information Design for Presentations* - Part II
*Problems*
1) What is the data-ink ratio?
2) How can I improve chart readability?
3) How can I customize my 3-D charts?
4) How can I save the format of a chart?
5) Is it possible to add images to a chart?
6) Additional tips
*Solutions*
1) Learn one of the basic principles of Information Design
2) See how to integrate legends into your statistical graphs
3) Discover how to move, format and position 3-D graphs
4) Learn how to save a custom chart template and reuse it
5) Step-by-step guide on how to add images to charts
6) Tips on the TAB key and chart color scheme
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Introduction
Hi, and welcome back to another issue of MasterView!
In this MasterView edition, I will complete the topic started last
month, Information Design. I will be focusing on some of its key
principles and about issues related to chart making in PowerPoint.
Our Editor-in-Chief, Luigi Canali De Rossi, will open this December
issue with an interesting article about one of the basic principles of
Information Design.
You will then discover how to improve the quality of your charts and
how to make them more readable and easier to understand for your audience.
Before leaving you with the content of this issue, let me wish you all
a Happy Eid Mubarak, Merry Christmas and a Prosperous New Year.
Simone Luchini
MasterView Executive Editor
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Send your presentation questions in:
ask-masterview#yahoogroups.com
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MasterView is a free monthly newsletter focusing on designing and
managing effective PowerPoint presentations for international audiences.
Directed to communicators, managers, trainers, presenters and lecturers,
it provides selected solutions, how-to techniques and resources on
effective presentation-making.
MasterView is an open discussion forum for many of you having specific
questions about making presentations. These can be addressed to: ask-masterview#yahoogroups.com.
I and everybody at IKONOS New Media will be happy to provide you with best
advice, tools and resources.
Who am I?
I am the Executive Editor of this electronic publication, my name is
Simone Luchini and I am a presentation specialist and trainer for IKONOS
New Media (http://www.ikonosnewmedia.com)
We specialize in empowering international organizations, grow and
prosper online through the effective use of new media and ICT (Information
& Communication Technologies).
Founded in 1988, IKONOS New Media is an electronic publishing and
distance learning company serving education, research and development
organizations.
If you would like to know something more about me, come and check out
my page at:
www.ikonosnewmedia.com/people/
simone.htm
Sincerely,
Simone Luchini - Executive Editor
Presentation Specialist, Trainer
IKONOS New Media
Rome | Washington
(Simone.Luchini#ikonosnewmedia.com)
___________________________________
In the last 5 issues we have looked at:
Issue 2 - Jul 2001
"MANAGING PRESENTATION SIZE"
1) Microsoft BackUp
2) Compressing files using WinZip
3) Easy and automated file-splitting with Chainsaw
4) Native "Save As..." feature in PowerPoint and options in
file's properties
5) YahooGroups - online storage and collaboration
masterview.ikonosnewmedia.com/
masterview2.htm
Issue 3 - Aug 2001
"IMPROVING THE LOOK OF YOUR PRESENTATION"
1) Step-by-step guide to modify standard templates and more
2) Tips and suggestions on how to customize Clip Art in unique ways
3) What you need to know to be able to use images as backgrounds. How to
apply a background image captured from a Web site
4) A review of the best Web sites where you can download free additional
templates
5) 12 fundamental design commandments to create professionally-looking
presentations
masterview.ikonosnewmedia.com/
masterview3.htm
Issue 4 - Sep 2001
"RUNNING YOUR PRESENTATION LIKE A PRO"
1) Learn how to run your presentation unattended by recording all of your
slide show settings and timing
2) Find out the secret advanced keyboard commands that allow you to do
near-magical tasks while running your show
3) Discover the PowerPoint "hidden slide" functionality which
can help you take out your magic slide, just when you need it
4) Master how you can link any Web page, Word document or other
application file to any slide in your presentation
5) Learn how to link presentations that have different layouts (vertical
and horizontal), by doing what the professionals do
6) Discover the experts' approach to open and close presentations in a
memorable way. Learn from films and theatre how this has been culturally
developed and why therefore some visual solutions are better than others
masterview.ikonosnewmedia.com/
masterview4.htm
Issue 5 - Oct 2001
"SHARING YOUR PRESENTATION WITH COLLEAGUES
FOR REVIEW AND FEEDBACK"
1) Learn how to use the PowerPoint Reviewing toolbar
See how you can use Microsoft Word to track your changes in the PowerPoint
Outline
Become familiar with saving your files using progressive numbering
2) Take advantage of "Online Broadcasting"
3) Learn all of the different print options available for producing
handouts and print materials
4) Discover what saving a presentation as a .pps file (PowerPoint Show)
can do for you
Learn how to set the presentation file properties as "Read-only"
Save individual slides as .gif or .jpg files and re-assemble a new
presentation
Save the presentation as a Web page (HTML)
5) See how you can send a slide in the body of an email without sending
the entire presentation
6) Take advantage of Yahoogroups and other online collaboration and
exchange services
masterview.ikonosnewmedia.com/
masterview5.htm
Issue 6 - Nov 2001
"WHAT IS INFORMATION DESIGNER - Part I"
1) Learn what Information Design really is and why it is useful when
creating charts and diagrams
2) Learn five basic principles that can help you design more effective and
readable tables
3) Understand the meaning and purpose of the most common chart types
4) Use the "Custom animation" feature to enhance the visual
aspect of how you will display your charts
5) Learn the effectiveness and appropriateness of 2-D and 3-D charts
6) Discover the "Paste Special" option to keep your statistical
charts linked to their original data
masterview.ikonosnewmedia.com/
masterview6.htm
___________________________________
To read MasterView past issues, go to
http://masterview.ikonosnewmedia.com
___________________________________
* * * * * * * * * * * * * * * * * * * *
Feedback
Direct feedback: simone.luchini#ikonosnewmedia.com
IKONOS New Media
Via P. Giannone 10 - 00195 Rome, Italy
........................................................
MasterView Editorial Staff
Luigi Canali De Rossi - Editor-in-Chief
luigi.canali#ikonosnewmedia.com
Simone Luchini - Executive Editor
simone.luchini#ikonosnewmedia.com
Mihai Alexandru Bocsaru - MasterView Webmaster
mihai.bocsaru#ikonosnewmedia.com
Jamie Kim - Online Editor
jamie.kim#ikonosnewmedia.com
........................................................
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(c) 2001, Simone Luchini IKONOS New Media
http://www.ikonosnewmedia.com
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